Skip to main content
Main Menu Toggle

Student Data Transparency & Security Act

Weld Re-8 Logo
Weld Re-8 School District holds data privacy and security in high regard and takes action to ensure that our students’ data is handled securely in compliance with the Colorado Student Data Transparency and Security Act (HB 16-1423) and the Family Educational Rights and Privacy Act (FERPA).

Personally Identifiable Information Collected by Weld Re-8 School District

In addition to the data collected by the Colorado Department of Education, Weld Re-8 School District generally collects and maintains the following on its data systems: 
  • Household Information
    • Parent Name
    • Address
    • Email Address
    • Phone Numbers
    • Employer
  • Attendance
  • Fees
  • Communication records
  • Medical Information
    • Health Conditions
    • Immunizations
    • Medications
    • Vision and Hearing Screening
    • Doctor of Record
  • Learning Accommodations
  • Disciplinary Incident Details
  • Bus Transportation Details
  • Academic Performance Data
    • Assessments
    • Learning Activities
    • Transcripts
    • Grades
  • Schedules
  • Locker Assignments
  • Currently Checked-out Media
  • Account Access Logs
 
We also provide this data inventory and dictionary of data elements published by the state Board of Education. The district uses the data in order to meet its mission to Preparing our students for their future; every child, every day, and shares necessary personally identifiable information with a carefully vetted list of Contract Providers using the most secure data transfer methods in accordance with current industry best practices. In addition, we are providing a list of On-Demand Providers using click-through contracts that include online tools used by students and teachers in the classroom. To view specific information on file for your child, please log into the Parent Portal.

PUBLIC NOTICE: In accordance with the Colorado Student Data Transparency and Security Act, C.R.S. Section 22-16-101 et seq., please be advised that if Weld Re-8 School ceases using or refuses to use a School Service On-Demand Provider pursuant to C.R.S. 22-16-107 (3) (c), Weld Re-8 School District shall post on its website the name of the On-Demand provider, with any written response that the on-Demand Provider may submit, and will notify the Colorado Department of Education, which will post on its website the On-Demand Provider’s name and any written response.
 
 

Notification of Rights Under The Family Education Right and Privacy Act, 20 UCS 1232 (g) For Elementary and Secondary Institutions

Family Policy Compliance Office (FPCO) Home

 

The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.

FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are "eligible students."

 

  • Parents or eligible students have the right to inspect and review the student's education records maintained by the school. Schools are not required to provide copies of records unless, for reasons such as great distance, it is impossible for parents or eligible students to review the records. Schools may charge a fee for copies.
  • Parents or eligible students have the right to request that a school correct records which they believe to be inaccurate or misleading. If the school decides not to amend the record, the parent or eligible student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the parent or eligible student has the right to place a statement with the record setting forth his or her view about the contested information.
  • Generally, schools must have written permission from the parent or eligible student in order to release any information from a student's education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions (34 CFR § 99.31):
    • School officials with legitimate educational interest;
    • Other schools to which a student is transferring;
    • Specified officials for audit or evaluation purposes;
    • Appropriate parties in connection with financial aid to a student;
    • Organizations conducting certain studies for or on behalf of the school;
    • Accrediting organizations;
    • To comply with a judicial order or lawfully issued subpoena;
    • Appropriate officials in cases of health and safety emergencies; and
    • State and local authorities, within a juvenile justice system, pursuant to specific State law.

Schools may disclose, without consent, "directory" information such as a student's name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. However, schools must tell parents and eligible students about directory information and allow parents and eligible students a reasonable amount of time to request that the school not disclose directory information about them. Schools must notify parents and eligible students annually of their rights under FERPA. The actual means of notification (special letter, inclusion in a PTA bulletin, student handbook, or newspaper article) is left to the discretion of each school.

For additional information, you may call 1-800-USA-LEARN (1-800-872-5327) (voice). Individuals who use TDD may use the Federal Relay Service.

 

Or you may contact us at the following address:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-8520

 

Website Accessibility

The Weld Re-8 Schools seeks input from members of the public with disabilities, including parents, students, employees, others associated with Weld Re-8, and other persons knowledgeable about website accessibility of its online content and functionality.  If you need assistance in accessing content on the Weld Re-8 website, please contact Alan Kaylor at 303-857-3200.  Complaints about the ADA accessibility of the Weld Re-8 website may be made, in accordance with Weld Re-8 Board policy _______ to District Compliance Officer, Office of Legal Resources, ________.  If you have input about the website, questions or wish to file a written complaint regarding accessibility of the Weld Re-8 website, please email. _______________

 

*If you are a parent who needs your Weld Re-8 account reset, please contact the school where your child attends.

 

American with Disabilities Act (ADA) Compliance

Weld Re-8 Schools is an equal opportunity employer and does not discriminate on the basis of disability, race, ancestry, creed, color, sex/gender, sexual orientation gender identity, religion, age, national origin, marital status, pregnancy status, veteran's status, genetic information, or any other category protected by applicable law, in its employment practices or education programs and activities.

 

Weld Re-8 Schools has designated its District Compliance officer with the responsibility to coordinate its civil rights compliance activities.  For information, contact Mrs. Stephanie McClary, 200 South Fulton Avenue, Fort Lupton, CO 80621, 303-857-3218.

 

Reasonable accommodation will be provided upon request for persons with disabilities.  If you are a person with a disability who requires an accommodation to participate in the application process, please notify Human Resources at 303-857-3218.