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Weld Re-8 » Open Records Request

Open Records Request

As a public school district, Weld Re-8 Schools records shall be matters of public information, subject to restrictions as set by federal law or regulation, the Colorado Open Records Act (CORA) or related state statutes, or by pertinent court rulings.
 
A "public record" is defined as "all writings made, maintained or kept" by the District "for use in the exercise of functions required or authorized by law...involving the receipt or expenditure of public funds." C.R.S. 24-72-202(6)(a)(I). If a requestor seeks information that is not in a record that is made, maintained or kept by the District, the District has no records that meet the request available. Weld Re-8 is not responsible for creating information that is not currently available.
 
Before submitting a request, information may already be posted on the webpage. Please consider searching these pages prior to submitting your request:
  • Student Records: Parents/legal guardians or eligible students may request current or past student educational records. For current students, please contact the current school. Prior student records are available through the Post Graduate Educational Records Request web page.
  • Financial Records: If you are looking for financial records, please review our Financial Transparency Webpage.
  • District and Board Policies: Board policies can be found on the Weld Re-8 Schools Board Docs.
 
Open Records Requests Procedures
 

Ways to Submit a Records Request

  • Please submit your Open Records Request to email address [email protected]

  • Complete the Weld Re-8 CORA Request Form.

  • Mail to: Weld Re-8 Schools Executive Secretary to the Superintendent and Board of Education, 200 S. Fulton Avenue, Fort Lupton, CO 80621

Any Weld Re-8 Schools employee or office receiving a request through any method should forward the request to the Executive Secretary to the Superintendent and the Board of Education

If records are kept in paper format and pertain to a request and if you would like to inspect the records prior to receiving copies, please contact the Executive Secretary to the Superintendent to schedule a time when the office of the superintendent is open during regular business hours for inspection. A Weld Re-8 Schools representative will supervise the requestor during the inspection.
 
Please note that some records are limited including personnel records. CORA prohibits public school districts from disclosing portions of employee personnel files including, but not limited to: home address, telephone numbers, personal email address, financial information, certain employee evaluation reports, reference letters, and other information maintained because of the employer-employee relationship.
 
Request are considered received on the day that they request is opened. Requests received after the close of business or any day that the district is officially closed will be considered received as of the following working day. The district will make every effort to respond within three working days of the receipt of the request, and may extend the response period up to seven working days if it finds extenuating circumstances exist and this is communicated in writing to the requestor. The extension would begin on the 4th working day following the request receipt.
 
Fees
Fees will be charged in accordance with Board Policy KDB. If a request requires a fee, a quote will be provided prior to completion of the request. A deposit of 50 percent of the quoted fee is due prior to the request being executed. Final payment is due prior to the request records being released.
 
Abandoned Requests
If, after 10 days, Weld Re-8 is unable to contact a requestor regarding requested information, the request will be considered abandoned. Weld Re-8 Schools will holds records for 10 days. If the requestor fails to review or pick up requested records, the request will be considered closed after 10 days. If an estimate is provided by the school district in response to a CORA request and initial deposit is not received within 10 days, the request will be considered abandoned and will be closed.
 
For questions or more information, please contact the district at [email protected].